Warszawa 19115 - Miejskie Centrum Kontaktu

New registration plates in Mazowsze
The Mazowieckie Voivodeship is running out of registration plates with the designation "W" (e.g. WX 12345). Until the pool of such plates is exhausted, we will continue to register cars with numbers that begin with the letter "W".
The Minister of Infrastructure has assigned us a new designation mark "A" (e.g. AX 12345). From January 2023, we will issue new registration plates, beginning with the letter "A" for vehicles with reduced registration plates. 
[§] Legal basis: sec. 27 item 3 and sec. 31 item 3 of the 31 August 2022 Regulation of the Minister of Infrastructure on the registration and marking of vehicles, requirements for registration plates and templates of other documents related to vehicle registration (Journal of Laws of 2022, item 1847).

As a reminder:

1. heavy goods vehicles with a maximum permissible weight of over 3.5 tonnes;
2. road tractors and ballast tractors designed for use with a semi-trailer or a trailer with a maximum admissible vehicle combination mass exceeding 3,5 tonnes;
3. trailers and semi-trailers which, together with the motor vehicle, have a maximum admissible mass of over 7 tonnes, with the exception of those related exclusively to agricultural activities carried out by an agricultural tax payer;
4. buses,

are subject to tax on means of transport. 

You have 14 days to complete and file your tax return. You can do this in one of the following ways:

1. Use the user-friendly tax form wizards available on the Moja Warszawa website: https://moja.warszawa19115.pl/kalkulatory.
2. If you have a trusted profile: create an account on the site, sign in, and submit the form.
3. If you do not have a trusted profile: 
   1. print and sign the form, 
   2. or fill out a handwritten form that you can obtain from the district office.
4. Forward the form traditionally:
   1. directly in the Resident Services Department in your district or in our headquarters at ul. Obozowa 57 – 1st floor
   2. via post to the correspondence address: Urząd m.st. Warszawy – Centrum Obsługi Podatnika, Al. Jerozolimskie 44, 00-024 Warszawa.

You can find more information, including the declaration form and an annex to the declaration, in the information sheet COP/01/02/K.

1. Download, print and fill in the application form, the consent¹ and the statement (statement subject to criminal liability, statement confirming that the vehicle has been imported from abroad and statement confirming that the vehicle has no registration plates (application forms are also available at our office).
2. Attach the required supporting documents (originals).
3. Remember to take your ID Card with you.
4. Go to your District Office competent for the place of residence (registered office), submit the application with attachments and the appropriate fee.
5. You can book your visit with the Office using Warsaw's booking system (click rezerwacje.um.warszawa.pl). Remember that booking one appointment only entitles you to do one thing – for example register one vehicle.
6. If the vehicle is co-owned, we require the presence of all co-owners or you must have power of attorney granted by them (authorisation template).
7. The employee will confirm in the system of your permanent or temporary residence. If you do not have a residency registration, you must provide another document that we will verify during our service. Each such case will be considered on an individual basis. 
8. You will be issued a decision on temporary vehicle registration, together with a temporary permit valid for a period of up to 30 days, number plates.
9. Take out third-party-liability insurance on registration day at the latest.
10. Collect your decision on vehicle registration, together with the registration certificate, before the temporary permit expires. You can obtain information on the availability of your registration certificate at an appropriate office, or on info-car.pl. On collecting your registration certificate, return your temporary permit and present a valid third-party-liability insurance policy.

For more information on your rights related to the processing of your personal data for the purposes of the registration procedure under the provisions of GDPR, use this link.

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¹ If you consent to the processing of contact details. 

1. The vehicle owner’s application to register a vehicle.
2. Consent to the processing of personal data.
3. Statement subject to criminal liability.
4. Statement confirming that the vehicle has been imported from abroad.
5. Statement confirming that the vehicle has no registration plates.
6. Proof of vehicle ownership (proof of vehicle ownership may include one of the following documents: a VAT invoice confirming the purchase of the vehicle, a sales contract, a property exchange contract, a gift agreement, an annuity agreement, a final and binding court judgement on ownership rights).
7. Vehicle’s registration certificate.
8. Proof of payment of a recycling fee of PLN 500 (including identification of the vehicle: VIN number, body, chassis) made by the vehicle introducer - applies to M1 or N1 category vehicles and three-wheel mopeds of L2e category. Does not apply to vehicles imported to Poland after 1 January 2016. Import to the country takes place on the date of the vehicle’s trade authorisation on the territory of the country - in the case of commercial import, issuing an invoice or importing the vehicle to Poland - in the case of intra-Community purchase.
9. Registration plates.
10. Proof of import customs clearance, if the vehicle was imported from the territory of a country which is not a Member State of the European Union.
11. A document confirming the payment of excise duty on the territory of the country, or a document confirming the absence of such obligation, or a certificate stating an exemption from excise duty, if the vehicle was imported from the territory of a Member State of the European Union (applies to passenger cars, "other motor vehicle" type vehicles, the "quadricycle" subtype - approval category L7e or the "light quadricycle" subtype - approval category L7e) - approval category L7e or the "light quadricycle" subtype - approval category L6e), a truck (approval category N1), the subtype "van", "van/platform", "lorry/passenger car", "off-road", "multi-purpose" or "van" or a special vehicle (approval category Ml and N1).
12. Certificate of passing a roadworthiness test (if required).
13. A document confirming a power of attorney, if an attorney has been appointed in the case (template power of attorney).
14. Translations into the Polish language of documents drawn up in a foreign language, made by a sworn translator or a competent consul.
15. If the vehicle was imported by an entrepreneur conducting activities in the field of vehicle trade and is subject to further resale before its first registration in the territory of the Republic of Poland, the documents may be replaced with the following:
    1. the import customs clearance document – may be replaced by an endorsement on the vehicle ownership certificate containing the date, document number and the name of the authority that carried out the customs clearance;
    2. the proof of payment of the recycling fee – may be replaced by a statement of the vehicle importer on being subject to the obligation to provide a vehicle collection network or an invoice containing such a statement.
16. If a natural person is the vehicle owner, an identity document is required, i.e. an identity card or another document with a photograph confirming identity (available for inspection).
17. If a legal person is the vehicle owner, a current extract from the National Court Register is required (available for inspection). Only persons who are authorised to represent the legal person may arrange matters related to vehicle registration.

If the vehicle owners are foreigners staying in the Republic of Poland, foreign companies or cultural centres, foundations or press correspondents, they must submit:

1. A foreigner’s identity document, a passport, and one of the following documents, together with a certificate confirming temporary residence:
   1. A Schengen visa or a national visa,
   2. A residence card issued in relation to granting a temporary residence permit,
   3. A residence certificate issued to an EU national,
   4. A family-member residence card issued to an EU national,
   5. A document confirming EU-national’s permanent residence right,
   6. A permanent residence card issued to an EU-national’s family member,
   7. A residence card issued in relation to granting a permanent residence permit, an EU long-term resident card, granting refugee status, granting subsidiary protection or a tolerated stay permit.
2. A certificate of registration with the Registry of Representative Offices of Foreign Enterprises issued by the Minister of Economy, or a current extract from the National Court Register for a branch of a foreign enterprise (available for inspection) for foreign companies. For cultural centres, foundations, press correspondents – international contracts, certificates issued by embassies, accreditations (available for inspection).

1. You may make payments for transport-related matters via bank transfer or postal order (click on the link “rachunek bankowy (bank account)” to the bank account of the City of Warsaw for the appropriate district office, or in cash directly at the cash desk of the District Office which is responsible for handling your case.

• In the payment reference please enter vehicle make, model and registration number, and if there is no registration number, provide the vehicle’s VIN number.

2. PLN 17.00 – stamp duty for filing a power of attorney

• Stamp duty for a power of attorney may be paid via bank transfer or postal order to the bank account (link “rachunek bankowy (bank account) or in any cash desk of the City of Warsaw.
• The stamp duty for filing a power of attorney does not refer to powers of attorney provided to spouses, descendants, ascendants or siblings.

3. The recycling fee of PLN 500 should be paid to the account of NFOŚiGW in BGK III Branch in Warsaw No. 65 1130 1062 0000 0109 9520 0014. Does not apply to vehicles imported to Poland after 1 January 2016.

1. Administration & Civil Affairs Department District Delegation
2. Administration & Civil Affairs Department – foreigners, foreign companies

You can book an appointment at the office.

Administration & Civil Affairs Department

1. Immediate reply – in cases which do not require collecting evidence, information, or clarifications.
2. Up to one month – in cases which require an investigation procedure.
3. Up to two months – in cases with a high degree of complexity.

You may appeal against the decision with the Local-Government Appeals Court within 14 days of receiving the decision via the issuing body.

1. The owner of a vehicle imported from the territory of another country is obliged to register the vehicle in the territory of the Republic of Poland within 30 days from the date on which:
   • The National Tax Administration has approved your vehicle imported from a country outside the European Union (EU),
   • Your vehicle was imported from the EU to Poland.
   If you are an entrepreneur and you deal in vehicles, you are also obliged to register the purchased vehicles. You have a slightly longer deadline to register your vehicle, 90 days. If you do not do this on time, you may face a fine. 
2. In the case of a vehicle imported from the territory of a non-EU country, instead of the registration certificate, it is permissible to present another document confirming the vehicle's registration issued by the authority in charge for vehicle registration in that country.
3. Documents prepared in a foreign language must be attached to the registration application, together with their translation into Polish by a sworn translator or a competent consul. This obligation does not apply to the registration certificate issued by the competent authority of a Member State in terms of the designations of the codes used in that certificate which are compliant the codes specified in the current model of the national registration certificate.
4. In the event that the registration certificate issued by the authority competent for the registration of a vehicle abroad is lost, stolen or destroyed, a duplicate registration certificate should be presented.
5. In the case of the loss of the registration certificate issued by the authority competent for registering the vehicle abroad, a duplicate registration certificate should be submitted or, instead of the duplicate, a certificate issued by the registration authority competent for the place of the last registration confirming the data contained in the lost document and necessary for the registration.
6. The certificate of the technical inspection is not required in the case of a vehicle imported from the territory of a Member State of the European Union, the Swiss Confederation or a Member State of the European Free Trade Association (EFTA) – a party to the Agreement on the European Economic Area, if the documents show that:
   1. the registered vehicle has a current date for the next technical inspection in line with the regulations in force on the territory of the Republic of Poland,
   2. all vehicle data necessary for registration are provided.
7. The vehicle may be registered conditionally, despite the lack of the following documents proof of customs clearance or excise tax. For that purpose the owner makes a relevant statement. Those documents should be submitted before the registration certificate is issued.
8. Authorities responsible for vehicle registration are obliged to verify that the motor vehicle keepers have fulfilled the requirement of taking out a third-party liability insurance policy (failure to present a valid third-party liability policy does not mean that your application will be rejected, but the Insurance Guarantee Fund will be notified that the document has not been submitted).
9. Natural and legal persons who are owners of large goods vehicles with a gross vehicle weight of over 3.5 tonnes, tractor units or ballast tractors with a gross combination weight of over 3.5 tonnes, trailers or semi-trailers with a gross vehicle weight of over 7 tonnes with a motor vehicle, and buses, are obliged to pay vehicle tax. The tax may be paid at the office of the district administrating the place of residence of an individual or the registered office of a company or at the Taxpayer Service Center at ul. 57 Obozowa St. in Warsaw or by bank transfer to the bank account number (details of this tax can be found in the information sheet COP/01/02/K). 
10. If a foreigner or a branch / representative office of a foreign company is the owner of the aforementioned vehicles, tax payments should be made at the appropriate District Office according to the foreigner’s place of residence or the registered office of the branch or a representative office of the foreign company.

The above information is general, and arises from the applicable legal regulations.
In individual cases, you might be required to provide additional documents or clarifications.

1. The Act of 14 June 1960 Code of Administrative Procedure
2. The Road Traffic Law of 20 June 1997
3. The Act of 16 November 2006 on Stamp Duty
4. The Act of 22 May 2003 on obligatory insurance, the Insurance Guarantee Fund, and the Polish Motor Insurers’ Bureau
5. The Act of 20 January 2005 on the Recycling of End-of-life Vehicles
6. The Regulation of the Minister of Infrastructure of August 31, 2022 on vehicle registration and marking, requirements for registration plates and templates of other documents related to vehicle registration
7. The Regulation of the Minister of Infrastructure of August 31, 2022 on detailed actions of the authorities in matters related to the admission of the vehicle to traffic and model documents in these matters
8. The Regulation of the Minister of Digitalisation of April 2, 2022 on the vehicle registration fee constituting the revenue of the Fund – the Central Register of Vehicles and Drivers
9. The Regulation of the Minister of Infrastructure of 4 August 2022 on the amount of fees for the issuance of a registration certificate, temporary permit and legalized registration plates (plates) and their duplicates
10. The Act of 12 January 1991 on local taxes and fees
11. The Act of 11 March 2004 on goods and services tax
12. The Act of 24 September 2010 on population records