Wstecz

Registration of a used imported vehicle

Step-by-step guide

  1. Download, print and fill in the application form, the consent and the statement (statement subject to criminal liability, statement confirming that the vehicle has been imported from abroad and statement confirming that the vehicle has no registration plates (application forms are also available at our office).
  2. Attach the required supporting documents (originals).
  3. Before your planned visit make an appointment by phone (click in the link for the phone number of the respective district offices) or through the Appointment booking system of the City of Warsaw (click on the link rezerwacje.um.warszawa.pl).
  4. Go to the appropriate District Office where your place of residence is situated, submit your application together with the supporting documents, and pay the applicable fee. Remember to take your identity document with you. If the vehicle is subject to joint ownership, all the co-owners must come to the office or grant a power-of-attorney. [!] You should confirm your place of residence by submitting a certificate of permanent or temporary residence. We will decide on other possible proofs of residence on an individual basis on submitting the application.
  5. You will be issued a decision on temporary vehicle registration, together with a temporary permit valid for a period of up to 30 days, number plates, and a licence sticker, where applicable.
  6. Take out third-party-liability insurance on registration day at the latest.
  7. Collect your decision on vehicle registration, together with the registration certificate, before the temporary permit expires. You can obtain information on the availability of your registration certificate at an appropriate office, or on www.pojazd.pwpw.pl. On collecting your registration certificate, return your temporary permit and present a valid third-party-liability insurance policy.

For more information on your rights related to the processing of your personal data for the purposes of the registration procedure under the provisions of GDPR, use this link.

Zapoznaj się z kartą informacyjną w języku polskim.

Ознакомьтесь с информационной картой на русском языке.

Ознайомтеся з інформаційною картою українською мовою.

The required documents

  1. The vehicle owner’s application to register a vehicle.
  2. Consent to the processing of personal data.
  3. Statement subject to criminal liability.
  4. Statement confirming that the vehicle has been imported from abroad.
  5. Statement confirming that the vehicle has no registration plates.
  6. Proof of vehicle ownership (proof of vehicle ownership may include one of the following documents: a VAT invoice confirming the purchase of the vehicle, a sales contract, a property exchange contract, a gift agreement, an annuity agreement, a final and binding court judgement on ownership rights).
  7. Vehicle’s registration certificate.
  8. Proof of payment of a recycling fee of PLN 500 (including identification of the vehicle: VIN number, body, chassis) made by the vehicle introducer - applies to M1 or N1 category vehicles and three-wheel mopeds of L2e category. Does not apply to vehicles imported to Poland after 1 January 2016. Import to the country takes place on the date of the vehicle’s trade authorisation on the territory of the country - in the case of commercial import, issuing an invoice or importing the vehicle to Poland - in the case of intra-Community purchase.
  9. Registration plates.
  10. Proof of import customs clearance, if the vehicle was imported from the territory of a country which is not a Member State of the European Union.
  11. A document confirming the payment of excise duty on the territory of the country, or a document confirming the absence of such obligation, or a certificate stating an exemption from excise duty, if the vehicle was imported from the territory of a Member State of the European Union (applies to passenger cars, "other motor vehicle" type vehicles, the "quadricycle" subtype - approval category L7e or the "light quadricycle" subtype - approval category L7e) - approval category L7e or the "light quadricycle" subtype - approval category L6e).
  12. Certificate of passing a roadworthiness test (if required)
  13. A document confirming a power of attorney, if an attorney has been appointed in the case (template power of attorney).
  14. Translations into the Polish language of documents drawn up in a foreign language, made by a sworn translator or a competent consul.

If the vehicle was imported by an entrepreneur conducting activities in the field of vehicle trade and is subject to further resale before its first registration in the territory of the Republic of Poland, the documents may be replaced with the following:

  1. the import customs clearance document – may be replaced by an endorsement on the vehicle ownership certificate containing the date, document number and the name of the authority that carried out the customs clearance;
  2. the proof of payment of the recycling fee – may be replaced by a statement of the vehicle importer on being subject to the obligation to provide a vehicle collection network or an invoice containing such a statement. The entity issuing the vehicle card is considered to be the entity introducing the vehicle.

If a natural person is the vehicle owner, an identity document is required, i.e. an identity card or another document with a photograph confirming identity (available for inspection). If a legal person is the vehicle owner, a current extract from the National Court Register is required (available for inspection).

Only persons who are authorised to represent the legal person may arrange matters related to vehicle registration.

If the vehicle owners are foreigners staying in the Republic of Poland, foreign companies or cultural centres, foundations or press correspondents, they must submit:

  1. A foreigner’s identity document, a passport, and one of the following documents, together with a certificate confirming temporary residence:
  • A Schengen visa or a national visa
  • A residence card issued in relation to granting a temporary residence permit
  • A residence certificate issued to an EU national
  • A family-member residence card issued to an EU national
  • A document confirming EU-national’s permanent residence right
  • A permanent residence card issued to an EU-national’s family member
  • A residence card issued in relation to granting a permanent residence permit, an EU long-term resident card, granting refugee status, granting subsidiary protection or a tolerated stay permit
  1. A certificate of registration with the Registry of Representative Offices of Foreign Enterprises issued by the Minister of Economy, or a current extract from the National Court Register for a branch of a foreign enterprise (available for inspection) for foreign companies. For cultural centres, foundations, press correspondents – international contracts, certificates issued by embassies, accreditations (available for inspection).

Fees

  1. You may make payments for transport-related matters via bank transfer or postal order (click on the link “rachunek bankowy (bank account)” to the bank account of the City of Warsaw for the appropriate district office, or in cash directly at the cash desk of the District Office which is responsible for handling your case.
  • In the payment reference please enter vehicle make, model and registration number, and if there is no registration number, provide the vehicle’s VIN number.

Transport fee for the issuance of

Car

Trailer / semi-trailer / agricultural tractor

Motorcycle

Moped

Regular number plates

PLN 80.00

PLN 40.00

PLN 40.00

PLN 30.00

Private number plates

PLN 1000.00

-

PLN 500.00

-

Registration certificate

PLN 54.00

PLN 54.00

PLN 54.00

PLN 54.00

Vehicle’s log book

PLN 75.00

-

PLN 75.00

-

Temporary permit

PLN 13.50

PLN 13.50

PLN 13.50

PLN 13.50

Licence sticker

PLN 18.50

-

-

-

Validation sticker

PLN 12.50

PLN 12.50

PLN 12.50

PLN 12.50

Registration fee

PLN 2.50

PLN 1.50

PLN 2.00

PLN 1.50

TOTAL (for regular number plates)

PLN 256.00

PLN 121.50

PLN 197.00

PLN 111.50

TOTAL (for private number plates)*

PLN 1176.00

-

PLN 657.00

-

 

  1. PLN 17.00 – stamp duty for filing a power of attorney.
  • Stamp duty for a power of attorney may be paid via bank transfer or postal order to the bank account (link “rachunek bankowy (bank account) or in any cash desk of the City of Warsaw.
  • The stamp duty for filing a power of attorney does not refer to powers of attorney provided to spouses, descendants, ascendants or siblings.

Where to submit and collect documents

The responsible entity

Reply waiting times

  1. Immediate reply – in cases which do not require collecting evidence, information, or clarifications
  2. Up to one month – in cases which require an investigation procedure
  3. Up to two months – in cases with a high degree of complexity

Appeals procedure

You may appeal against the decision with the Local-Government Appeals Court within 14 days of receiving the decision via the issuing body.

Comments

  • The owner of a vehicle imported from an EU Member State is obliged to register the vehicle in the territory of the Republic of Poland within a period of 30 days of the date of importing it. A failure to register a vehicle imported from an EU Member State by the owner of the vehicle within the statutory period results in a penalty of PLN 200 to PLN 1,000. Due to the epidemic declared on the territory of the Republic of Poland, the above deadline has been extended to 180 days, counting from the date of importing the vehicle. The extended deadline of 180 days is valid from 1 March to 31 December 2020.
  • In the case of a vehicle imported from the territory of a non-EU country, instead of the registration certificate, it is permissible to present another document confirming the vehicle's registration issued by the authority in charge for vehicle registration in that country.
  • Documents prepared in a foreign language must be attached to the registration application, together with their translation into Polish by a sworn translator or a competent consul. This obligation does not apply to the registration certificate issued by the competent authority of a Member State in terms of the designations of the codes used in that certificate which are compliant the codes specified in the current model of the national registration certificate.
  • In the event that the registration certificate issued by the authority competent for the registration of a vehicle abroad is lost, stolen or destroyed, a duplicate registration certificate should be presented.
  • In the case of the loss of the registration certificate issued by the authority competent for registering the vehicle abroad, a duplicate registration certificate should be submitted or, instead of the duplicate, a certificate issued by the registration authority competent for the place of the last registration confirming the data contained in the lost document and necessary for the registration.
  • The certificate of the technical inspection is not required in the case of a vehicle imported from the territory of a Member State of the European Union, the Swiss Confederation or a Member State of the European Free Trade Association (EFTA) – a party to the Agreement on the European Economic Area, if the documents show that:

            - the registered vehicle has a current date for the next technical inspection in line with the regulations in force on the territory of the Republic of Poland,

            - all vehicle data necessary for registration are provided.

  • The vehicle may be registered conditionally, despite the lack of the following documents:

            - proof of customs clearance,

            - excise tax.

           For that purpose the owner makes a relevant statement.

           Those documents should be submitted before the registration certificate is issued.

  • The recycling fee of PLN 500 should be paid to the account of NFOŚiGW in BGK III Branch in Warsaw No. 65 1130 1062 0000 0109 9520 0014.
  • Authorities responsible for vehicle registration are obliged to verify that the motor vehicle keepers have fulfilled the requirement of taking out a third-party liability insurance policy (failure to present a valid third-party liability policy does not mean that your application will be rejected, but the Insurance Guarantee Fund will be notified that the document has not been submitted).
  • Natural and legal persons who are owners of large goods vehicles with a gross vehicle weight of over 3.5 tonnes, tractor units or ballast tractors with a gross combination weight of over 3.5 tonnes, trailers or semi-trailers with a gross vehicle weight of over 7 tonnes with a motor vehicle, and buses, are obliged to pay vehicle tax. Tax payments should be made at the appropriate District Office according to the natural person’s place of residence or company’s registered office.
  • If a foreigner or a branch / representative office of a foreign company is the owner of the aforementioned vehicles, tax payments should be made at the appropriate District Office according to the foreigner’s place of residence or the registered office of the branch or a representative office of the foreign company.
  • The above information is general, and arises from the applicable legal regulations. In individual cases, you might be required to provide additional documents or clarifications.

Legal basis

  1. The Act of 14 June 1960 Code of Administrative Procedure (Dz.U. [Journal of Laws] of 2020, item 256).
  2. The Road Traffic Law of 20 June 1997 (Dz.U. of 2020, item 110, as amended).
  3. The Act of 16 November 2006 on Stamp Duty (consolidated text, Dz.U. of 2020 item 1546, as amended).
  4. The Act of 22 May 2003 on obligatory insurance, the Insurance Guarantee Fund, and the Polish Motor Insurers’ Bureau (consolidated text, Dz.U. of 2019, item 2214, as amended)
  5. The Act of 20 January 2005 on the Recycling of End-of-life Vehicles (consolidated text, Dz.U. of 2020 item 2056)
  6. The Regulation of the Minister of Infrastructure and Civil Engineering of 11 December 2017 on vehicle registration and labelling, and requirements concerning  number plates (Dz.U. of 2017 item 2355, as amended).
  7. The Regulation of the Minister of Infrastructure of 27 September 2003 on the detailed actions taken by authorities in respect of vehicle roadworthiness and templates of applicable documents (consolidated text, Dz.U. of 2019 item 2130, as amended).
  8. The Regulation of the Minister of Digitalisation of 30 December 2019 on the vehicle registration fee constituting the revenue of the Fund – the Central Register of Vehicles and Drivers (Dz. U. of 2019, item 2546).
  9. The Regulation of the Minister of Infrastructure of 20 October 2003 on the conditions and procedure for issuing vehicle log books, log book templates and log book description (consolidated text, Dz.U. of 2014, item 451).
  10. The Regulation of the Minister of Infrastructure of 9 May 2016 on the amount of fees for issuing registration certificates, temporary permits, number plate(s), validation stickers, and their duplicates (Dz.U. of 2019, item 1840, as amended)
  11. The Act of 12 January 1991 on local taxes and fees (consolidated text, Dz.U. of 2019, item 1170, as amended).
  12. The Act of 11 March 2004 on goods and services tax (Dz.U. of 2020, item 106, as amended)
  13. The Act of 24 September 2010 on population records (consolidated text, Dz.U. of 2019, item 1397, as amended).