null Registration of a new vehicle purchased in Poland

Announcement

New registration plates in Mazowsze
The Mazowieckie Voivodeship is running out of registration plates with the designation "W" (e.g. WX 12345). Until the pool of such plates is exhausted, we will continue to register cars with numbers that begin with the letter "W".
The Minister of Infrastructure has assigned us a new designation mark "A" (e.g. AX 12345). From January 2023, we will issue new registration plates, beginning with the letter "A" for vehicles with reduced registration plates. 
[§] Legal basis: sec. 27 item 3 and sec. 31 item 3 of the 31 August 2022 Regulation of the Minister of Infrastructure on the registration and marking of vehicles, requirements for registration plates and templates of other documents related to vehicle registration (Journal of Laws of 2022, item 1847).

.......................................................................................................................................................................................................

As a reminder:

  1. heavy goods vehicles with a maximum permissible weight of over 3.5 tonnes;
  2. road tractors and ballast tractors designed for use with a semi-trailer or a trailer with a maximum admissible vehicle combination mass exceeding 3,5 tonnes;
  3. trailers and semi-trailers which, together with the motor vehicle, have a maximum admissible mass of over 7 tonnes, with the exception of those related exclusively to agricultural activities carried out by an agricultural tax payer;
  4. buses,

are subject to tax on means of transport. 

You have 14 days to complete and file your tax return. You can do this in one of the following ways:

  1. Use the user-friendly tax form wizards available on the Moja Warszawa website: https://moja.warszawa19115.pl/kalkulatory.
  2. If you have a trusted profile: create an account on the site, sign in, and submit the form.
  3. If you do not have a trusted profile: 
    1. print and sign the form, 
    2. or fill out a handwritten form that you can obtain from the district office.
  4. Forward the form traditionally:
    1. directly in the Resident Services Department in your district or in our headquarters at ul. Obozowa 57 – 1st floor
    2. via post to the correspondence address: Urząd m.st. Warszawy – Centrum Obsługi Podatnika, Al. Jerozolimskie 44, 00-024 Warszawa.

You can find more information, including the declaration form and an annex to the declaration, in the information sheet COP/01/02/K.
 

Step-by-step guide

Polish translationRussian translationUkrainian translation

  1. Download, print and fill in the application form and the consent1. Application forms are also available at our office.
  2. Attach the required supporting documents (originals).
  3. Remember to take your ID Card with you.
  4. Go to your District Office  office competent for the place of residence (registered office), submit the application with attachments and the appropriate fee.
  5. You can book your visit with the office using Warsaw's booking system (click rezerwacje.um.warszawa.pl). Remember that booking one appointment only entitles you to do one thing – for example register one vehicle.
  6. If the vehicle is co-owned, we require the presence of all co-owners or you must have power of attorney granted by them (authorisation template). 
  7. The employee will confirm in the system of your permanent or temporary residence. If you do not have a residency registration, you must provide another document that we will verify during our service. Each such case will be considered on an individual basis.
  8. You will be issued a decision on temporary vehicle registration, together with a temporary permit valid for a period of up to 30 days, number plates.
  9. Take out third-party-liability insurance on registration day.
  10. Collect your decision on vehicle registration, together with the registration certificate, before the temporary permit expires. You can obtain information on the availability of your registration certificate at an appropriate office, or on info-car.pl. On collecting your registration certificate, return your temporary permit and present a valid third-party-liability insurance policy.

For more information on your rights related to the processing of your personal data for the purposes of the registration procedure under the provisions of GDPR, use this link.

.................................................................................................

1 If you consent to the processing of contact details.

The required documents

  1. The vehicle owner’s application to register a vehicle.
  2. Consent to the processing of personal data.
  3. Proof of vehicle ownership (proof of vehicle ownership may include one of the following documents: a VAT invoice confirming the purchase of the vehicle, a sales contract, a property exchange contract, a gift agreement, an annuity agreement, a final and binding court judgement on ownership rights).
  4. EC certificate of conformity, or a certificate of conformity together with a declaration including the details of the vehicle required for the registration of the vehicle, an individual vehicle approval, the decision on acknowledging the individual vehicle approval, or an EC individual approval certificate.
  5. A document confirming a power of attorney, if an attorney has been appointed in the case (template power of attorney).
  6. If a natural person is the vehicle owner, an identity document is required, i.e. an identity card or another document with a photograph confirming identity (available for inspection).
  7. If a legal person is the vehicle owner, a current extract from the National Court Register is required (available for inspection). Only persons who are authorised to represent the legal person may arrange matters related to vehicle registration.

If the vehicle owners are foreigners staying in the Republic of Poland, foreign companies or cultural centres, foundations or press correspondents, they must submit:

  1. a foreigner’s identity document, a passport, and one of the following documents, together with a certificate confirming temporary residence:
    1. A Schengen visa or a national visa,
    2. A residence card issued in relation to granting a temporary residence permit,
    3. A residence certificate issued to an EU national,
    4. A family-member residence card issued to an EU national,
    5. A document confirming EU-national’s permanent residence right,
    6. A permanent residence card issued to an EU-national’s family member,
    7. A residence card issued in relation to granting a permanent residence permit, an EU long-term resident card, granting refugee status, granting subsidiary protection or a tolerated stay permit.
  2. A certificate of registration with the Registry of Representative Offices of Foreign Enterprises issued by the Minister of Economy, or a current extract from the National Court Register for a branch of a foreign enterprise (available for inspection) for foreign companies. For cultural centres, foundations, press correspondents – international contracts, certificates issued by embassies, accreditations (available for inspection).

Fees

  1. You may make payments for transport-related matters via bank transfer or postal order (click on the link “rachunek bankowy (bank account)” to the bank account of the City of Warsaw for the appropriate district office, or in cash directly at the cash desk of the District Office which is responsible for handling your case.
  • In the payment reference please enter vehicle make, model and registration number, and if there is no registration number, provide the vehicle’s VIN number.

Transport fee for the issuance of

Car

Trailer / semi-trailer / agricultural tractor

Motorcycle

Moped

Regular number plates

PLN 80.00

PLN 40.00

PLN 40.00

PLN 30.00

Private number plates

PLN 1000.00

-

PLN 500.00

-

Registration certificate

PLN 54.00

PLN 54.00

PLN 54.00

PLN 54.00

Temporary permit

PLN 13.50

PLN 13.50

PLN 13.50

PLN 13.50

Validation sticker

PLN 12.50

PLN 12.50

PLN 12.50

PLN 12.50

TOTAL (for regular number plates)

PLN 160.00

PLN 120.00

PLN 120.00

PLN 110.00

TOTAL (for private number plates

PLN 1080.00

-

PLN 580.00

-

 

  1. PLN 17.00 – stamp duty for filing a power of attorney.
  • Stamp duty for a power of attorney may be paid via bank transfer or postal order to the bank account (link “rachunek bankowy (bank account) or in any cash desk of the City of Warsaw.
  • The stamp duty for filing a power of attorney does not refer to powers of attorney provided to spouses, descendants, ascendants or siblings.

Where to submit and collect documents

The responsible entity

Reply waiting times

  1. Immediate reply – in cases which do not require collecting evidence, information, or clarifications
  2. Up to one month – in cases which require an investigation procedure
  3. Up to two months – in cases with a high degree of complexity

Appeals procedure

You may appeal against the decision with the Local-Government Appeals Court within 14 days of receiving the decision via the issuing body.

Comments

  1. The owner of a new vehicle purchased in Poland is obliged to register the vehicle in the territory of the Republic of Poland within 30 days from the date on which he purchased the vehicle.
    If you do not do this on time, you may face a fine.
    The obligation to register a new vehicle does not apply to an entrepreneur conducting business activity in the territory of the Republic of Poland in the field of vehicle trading or vehicle production.
  2. Authorities responsible for vehicle registration are obliged to verify that the motor vehicle keepers have fulfilled the requirement of taking out a third-party liability insurance policy (failure to present a valid third-party liability policy does not mean that your application will be rejected, but the Insurance Guarantee Fund will be notified that the document has not been submitted).
  3. Natural and legal persons who are owners of large goods vehicles with a gross vehicle weight of over 3.5 tonnes, tractor units or ballast tractors with a gross combination weight of over 3.5 tonnes, trailers or semi-trailers with a gross vehicle weight of over 7 tonnes with a motor vehicle, and buses, are obliged to pay vehicle tax. The tax may be paid at the office of the district administrating the place of residence of an individual or the registered office of a company or at the Taxpayer Service Center at ul. 57 Obozowa St. in Warsaw or by bank transfer to the bank account number (details of this tax can be found in the information sheet COP/01/02/K).
  4. If a foreigner or a branch / representative office of a foreign company is the owner of the aforementioned vehicles, tax payments should be made at the appropriate District Office according to the foreigner’s place of residence or the registered office of the branch or a representative office of the foreign company.

The above information is general, and arises from the applicable legal regulations.
In individual cases, you might be required to provide additional documents or clarifications.

Legal basis