Warsaw 19115 - City Contact Center

If you have had a baby, you must report it to the Civil Registrar’s Office (hereafter CRO) within 21 days. Such an application can be made by the child's mother or father or the parent's attorney.

1. You can submit an application in person at the office or online. You will find details in the Submission and Collection Point section.
2. The head of the CRO will register the birth of the child, register the child and provide you with the child's PESEL (personal identification) number.
3. You'll receive the following:
   • one free abridged copy of the birth certificate,
   • notification of the PESEL number assignment (if the child has been given a PESEL number),
   • confirmation of the child's registered place of residence (if the child is registered).
      

1. Identity document of the parent reporting the birth (identity card or passport) for inspection.
2. If you are a foreigner and your civil status records are not registered with the Polish Civil Registry Office, you must bring for inspection the original foreign civil status documents that confirm the marital status of the child's mother. These documents must also be translated into Polish by a sworn translator.
3. Power of attorney – if you are represented by an attorney in the matter of registering the birth of your child. If you wish to submit a copy of the power of attorney, it must be certified as a true copy by one of the following persons:
   • a notary,
   • an attorney or legal adviser who is an agent in the case,
   • an authorised employee of the office who handles the case - you must then also present the original document.
4. The birth of a child by a father who is not married to the child’s mother may be reported only after submitting a declaration of recognition of paternity. For more information, please see the information card "Acceptance of a declaration of recognition of paternity of a born or conceived child".

If you wish to check what rights you have in relation to the processing of your personal data in this case, please read our Information Clause (PDF, 488 kB).

This service is free of charge.

Possible additional fees:

PLN 5 - fee for certification of a document copy for conformity with the original by an employee of the office. We charge the fee for the certification of each page started. If you are submitting originals or documents already certified as true copies - we will not charge this fee.
PLN 17 - stamp duty for submitting a document that confirms the granting of a power of attorney. The power of attorney you grant to a spouse, ascendant (parent, grandparent), descendant (child) or sibling is free of charge.

1. via the Internet
2. in person at the Civil Registrar’s Office of the City of Warsaw - for children born in Warsaw

I am applying online

To use this option you must have a "profil zaufany" (trusted profile) or a qualified signature. If you do not yet have a trusted profile - set one up online.
[!] From January 1, 2026, to download the certificate online, you need an e-Delivery mailbox.
[!] E-Deliveries is the electronic equivalent of a registered letter with acknowledgement of receipt. If you want to use this system, you must apply for an Electronic Delivery Address (ADE). You can learn more about it on the https://www.gov.pl/web/e-doreczenia.
[!] To accept your application, the office must receive your child's birth certificate. It is forwarded to the office within 3 days by the authorised person who delivered the baby - for example, a doctor, midwife.

1. Go to https://www.gov.pl/web/gov/zglos-urodzenie-dziecka.
2. Click the "Report Child Birth" button
3. Log in using one of the available methods.
4. Complete the application. In step 3, enter your child's name or names.
5. After completing the application, the system will redirect you to the e-signature service on the pz.gov.pl website, where you can check and sign the application electronically.
6. You can sign the application using:
   • the trusted profile,
   • your ID card with an electronic layer (e-ID card),
   • the qualified electronic signature.
7. You will receive confirmation of submission of your application in your e-Delivery mailbox and at the email address provided in the application.
   [!] The Head of the Office for Foreigners may need some clarification from you. Please provide your e-mail address and phone number in your report – this may speed up the process.
8. Wait for the office's response. 

[!] If the official finds any omissions or errors in your application, you will receive a message in your e-Delivery mailbox.

I am applying in person at the office

1. Within 21 days of your birth certificate being drawn up, come to the Civil Registrar’s Office of the City of Warsaw. You will receive more information in the invitation letter from the hospital where your baby was born. The hospital has 3 days to send the birth certificate to the competent CRO.
2. You will receive the documents immediately, on the day of the birth notification.

Civil Registry Office of the City of Warsaw.

The birth of a child is registered on the day of your application.
If you submit the application online - the birth is registered on the following working day.

The head of the CRO may refuse to accept the names you have chosen for your child. This may happen if they consider that the names do not meet the statutory requirements. If you do not propose another name, the head of the CRO will choose the child's name ex officio. This will register the birth immediately. You will then receive an administrative decision. If the head of the CRO issues such a decision - you have 14 days to appeal it to the governor. Take the appeal to the head of the CRO who issued the decision. 

1. At the Office for Foreigners of the capital city of Warsaw, you can only register a child who was born in Warsaw.
2. In order to accept your application, the CRO must receive the child's birth certificate, which is forwarded to it by the hospital within 3 days of its issue.
3. You must report your child's birth within 21 days of the issue of the birth certificate. If you do not report the your child's birth to the authority by this deadline - the head of the CRO will choose a name for your child individually and register their birth. They will do so on the basis of the birth certificate.
4. There is no formalised list of names you can give your child, but consider the limitations:
   • you cannot give your child more than 2 names,
   • the name must not be ridiculous or indecent,
   • the name may not be submitted in a diminutive form.
5. You can choose a foreign name or names regardless of the citizenship or nationality of the child's parents. It may be a name that does not explicitly indicate gender, but is commonly assigned to a particular gender.
6. If the baby is stillborn - report the birth within 3 days of the issue of the stillbirth card. The stillbirth card will be issued by the authorised person who delivered the baby - for example, a doctor or midwife - and will be forwarded to the Civil Registrar's Office within 1 day of its issue.

1. Act of 28 November 2014 - Civil Registry Records Act.
2. The 24 September 2010 Population Registration Act.
3. The 16 November 2006 Stamp Duty Act.