Wstecz

Registration of a used vehicle purchased in Poland

Step-by-step guide

 

 

  1. Download, print and fill in the application form and the consent (application forms are also available at our office).
  2. Attach the required supporting documents (originals).
  3. Go to your District Office and submit your application, including any attachments, and pay any necessary fees. Remember to take your ID Card with you. You can book your visit with the Office using Warsaw's booking system (click rezerwacje.um.warszawa.pl). If the vehicle is co-owned, you will need consent letters, or powers of attorney, from all the co-owners (authorisation template). [!] You will need to confirm your residence with proof of registered temporary or permanent residence. Other ways of confirming your residence might be allowed for your individual circumstances, and will be considered as you submit your application.
  4. You will be issued a decision on temporary vehicle registration, together with a temporary permit valid for a period of up to 30 days, number plates, and a licence sticker, where applicable.
  5. Update your vehicle’s third-party-liability insurance.
  6. Collect your decision on vehicle registration, together with the registration certificate, before the temporary permit expires. You can obtain information on the availability of your registration certificate at an appropriate office, or on www.pojazd.pwpw.pl. On collecting your registration certificate, return your temporary permit and present a valid third-party-liability insurance policy.

For more information on your rights related to the processing of your personal data for the purposes of the registration procedure under the provisions of GDPR, use this link.

The required documents

  1. The vehicle owner’s application to register a vehicle.
  2. Consent to the processing of personal data.
  3. Proof of vehicle ownership (proof of vehicle ownership may include one of the following documents: a VAT invoice confirming the purchase of the vehicle, a sales contract, a property exchange contract, a gift agreement, an annuity agreement, a final and binding court judgement on ownership rights), transfer agreement, e.g. a bank transfer agreement, original transfer agreement with a statement of return transfer of ownership and a statement of total debt repayment).
  4. Vehicle’s registration certificate with an up-to-date technical inspection.
  5. Vehicle log book (if one has been issued).
  6. Registration plates.
  7. A document confirming a power of attorney, if an attorney has been appointed in the case (template power of attorney).

If a natural person is the vehicle owner, an identity document is required, i.e. an identity card or another document with a photograph confirming identity (available for inspection). If a legal person is the vehicle owner, a current extract from the National Court Register is required (available for inspection).

Only persons who are authorised to represent the legal person may arrange matters related to vehicle registration.

If the vehicle owners are foreigners staying in the Republic of Poland, foreign companies or cultural centres, foundations or press correspondents, they must submit:

  1. A foreigner’s identity document, a passport, and one of the following documents, together with a certificate confirming temporary residence:
  • A Schengen visa or a national visa
  • A residence card issued in relation to granting a temporary residence permit
  • A residence certificate issued to an EU national
  • A family-member residence card issued to an EU national
  • A document confirming EU-national’s permanent residence right
  • A permanent residence card issued to an EU-national’s family member
  • A residence card issued in relation to granting a permanent residence permit, an EU long-term resident card, granting refugee status, granting subsidiary protection or a tolerated stay permit
  1. A certificate of registration with the Registry of Representative Offices of Foreign Enterprises issued by the Minister of Economy, or a current extract from the National Court Register for a branch of a foreign enterprise (available for inspection) for foreign companies. For cultural centres, foundations, press correspondents – international contracts, certificates issued by embassies, accreditations (available for inspection).

Fees

You may make payments for transport-related matters via bank transfer or postal order (click on the link “rachunek bankowy (bank account)” to the bank account of the City of Warsaw for the appropriate district office, or in cash directly at the cash desk of the District Office which is responsible for handling your case.

  • In the payment reference please enter vehicle make, model and registration number, and if there is no registration number, provide the vehicle’s VIN number.

Transport fee for the issuance of

Car

Trailer / semi-trailer / agricultural tractor

Motorcycle

Moped

Regular number plates

PLN 80.00

PLN 40.00

PLN 40.00

PLN 30.00

Private number plates

PLN 1000.00

-

PLN 500.00

-

Registration certificate

PLN 54.00

PLN 54.00

PLN 54.00

PLN 54.00

Temporary permit

PLN 13.50

PLN 13.50

PLN 13.50

PLN 13.50

Licence sticker

PLN 18.50

-

-

-

Validation sticker

PLN 12.50

PLN 12.50

PLN 12.50

PLN 12.50

Registration fee

PLN 2.00

PLN 1.50

PLN 1.50

PLN 1.50

TOTAL (for regular number plates)

PLN 180.50

PLN 121.50

PLN 121.50

PLN 111.50

TOTAL (if the previous plates are retained)*

PLN 81.00

PLN 81.00

PLN 81.00

PLN 81.00

TOTAL (for private number plates

PLN 1100.50

-

PLN 581.50

-

* this refers to white, undamaged registration plates issued by the City of Warsaw.

2. PLN 17.00 – stamp duty for filing a power of attorney.

  • Stamp duty for a power of attorney may be paid via bank transfer or postal order to the bank account (link “rachunek bankowy (bank account) or in any cash desk of the City of Warsaw.
  • The stamp duty for filing a power of attorney does not refer to powers of attorney provided to spouses, descendants, ascendants or siblings.

Where to submit and collect documents

The responsible entity

Reply waiting times

  1. Immediate reply – in cases which do not require collecting evidence, information, or clarifications.
  2. Up to one month – in cases which require an investigation procedure.
  3. Up to two months – in cases with a high degree of complexity.

Appeals procedure

You may appeal against the decision with the Local-Government Appeals Court within 14 days of receiving the decision via the issuing body.

Comments

  • The owner of a registered vehicle is obliged to notify the District Governor of the purchase or disposal of the vehicle within a period not exceeding 30 days. A failure to notify of the purchase or sale of the vehicle within the statutory period results in a penalty of PLN 200 to PLN 1,000. Due to the state of epidemic being declared in the Republic of Poland, the above deadline was extended to 60 days, starting from the date the vehicle is purchased or sold. This extended deadline will remain in force until the state of epidemic related to COVID-19 is lifted.
  • The obligation to present the registration card and plates does not apply to a registered vehicle purchased from the Police, the Internal Security Agency, the Foreign Intelligence Agency, the Central Anti-Corruption Bureau, the Border Guard, the Military Counterintelligence Service, the Military Intelligence Service, the Armed Forces of the Republic of Poland and the Customs Service.
  • If the data of the transferor of the vehicle is not consistent with the data contained in the registration certificate and the vehicle card (if issued), the application for vehicle registration should be accompanied by all documents confirming the transfer of ownership.
  • In the case of losing the vehicle card or vehicle registration card before re-registration it is required to submit a certificate issued by the last registration authority confirming the data contained in the lost document.
  • Authorities responsible for vehicle registration are obliged to verify that the motor vehicle keepers have fulfilled the requirement of taking out a third-party liability insurance policy (failure to present a valid third-party liability policy does not mean that your application will be rejected, but the Insurance Guarantee Fund will be notified that the document has not been submitted).
  • Natural and legal persons who are owners of large goods vehicles with a gross vehicle weight of over 3.5 tonnes, tractor units or ballast tractors with a gross combination weight of over 3.5 tonnes, trailers or semi-trailers with a gross vehicle weight of over 7 tonnes with a motor vehicle, and buses, are obliged to pay vehicle tax. Tax payments should be made at the appropriate District Office according to the natural person’s place of residence or company’s registered office.
  • If a foreigner or a branch / representative office of a foreign company is the owner of the aforementioned vehicles, tax payments should be made at the appropriate District Office according to the foreigner’s place of residence or the registered office of the branch or a representative office of the foreign company.
  • The above information is general, and arises from the applicable legal regulations. In individual cases, you might be required to provide additional documents or clarifications.

Legal basis

  1. The Act of 14 June 1960 Code of Administrative Procedure (Dz.U. [Journal of Laws] of 2021, item 735, as amended).
  2. The Road Traffic Law of 20 June 1997 (Dz.U. of 2021, item 450, as amended).
  3. The Act of 16 November 2006 on Stamp Duty (consolidated text, Dz.U. of 2020 item 1546, as amended).
  4. The Act of 22 May 2003 on obligatory insurance, the Insurance Guarantee Fund, and the Polish Motor Insurers’ Bureau (consolidated text, Dz.U. of 2019, item 2214, as amended)
  5. The Act of 20 January 2005 on the Recycling of End-of-life Vehicles (consolidated text, Dz.U. of 2020 item 2056)
  6. The Regulation of the Minister of Infrastructure and Civil Engineering of 11 December 2017 on vehicle registration and labelling, and requirements concerning  number plates (Dz.U. of 2017 item 2355, as amended).
  7. The Regulation of the Minister of Infrastructure of 27 September 2003 on the detailed actions taken by authorities in respect of vehicle roadworthiness and templates of applicable documents (consolidated text, Dz.U. of 2019 item 2130, as amended).
  8. The Regulation of the Minister of Digitalisation of 30 December 2019 on the vehicle registration fee constituting the revenue of the Fund – the Central Register of Vehicles and Drivers (Dz. U. of 2019, item 2546).
  9. The Regulation of the Minister of Infrastructure of 20 October 2003 on the conditions and procedure for issuing vehicle log books, log book templates and log book description (consolidated text, Dz.U. of 2014, item 451).
  10. The Regulation of the Minister of Infrastructure of 9 May 2016 on the amount of fees for issuing registration certificates, temporary permits, number plate(s), validation stickers, and their duplicates (Dz.U. of 2019, item 1840, as amended)
  11. The Act of 12 January 1991 on local taxes and fees (consolidated text, Dz.U. of 2019, item 1170, as amended).
  12. The Act of 11 March 2004 on goods and services tax (Dz.U. of 2020, item 106, as amended)
  13. The Act of 24 September 2010 on population records (consolidated text, Dz.U. of 2019, item 1397, as amended).