Warszawa 19115 - Miejskie Centrum Kontaktu

If you need a copy of your civil status record, here you can find out what to do to obtain one.
[!] If the civil status record was made abroad, we can issue a copy if it has been previously transferred to the State Registers System in Poland.

1. Pay stamp duty if required - see the Fees section for details.
2. Submit an application for a copy and the required documents to the office. You can do this in a number of ways - see section Place of submission and collection for details.
3. Once your application has been processed, we will issue the copy  you need or a decision to refuse it.

1. Application for a copy (full or abridged) of a civil status record.
2. Proof of payment of stamp duty, e.g. a transfer receipt or a receipt that you will receive at the office cash desk.
3. A document that proves your legal interest - if you have no statutory entitlement to a copy, e.g. a final court order establishing guardianship when you are a legal guardian. For more information, see the Notes section.
4. Identity document (identity card or passport) to be presented.
5. If you wish to handle the matter through an attorney, prepare an appropriate power of attorney. If you wish to submit a copy of such a power of attorney it must be certified as a true copy by:
   • a notary or
   • an attorney or legal adviser who is an agent in the case or
   • the authorised official in charge of the case. In such a case, you must also present the original document.

If you would like to check what rights you have in relation to the processing of your personal data in this case, please read our Information Clause.

Fees vary depending on the type of copy:

• PLN 22 - stamp duty for an abridged copy,
• PLN 33 - stamp duty for a full copy,
• free of charge - if you need a copy for e.g.:
  • obtaining an identity card or passport,
  • employment, receipt of remuneration for work,
  • to receive a social benefit, social assistance,
  • granting of social security, health insurance,
  • granting: custody, guardianship, adoption,
  • alimony.

[!] In the Stamp Duty Act you will find all the cases in which you do not have to pay for the issue of a copy.
Possible additional charges:

1. PLN 17 - stamp duty for submitting a document which confirms granting a power of attorney or proxy. A power of attorney that you grant to a spouse, ascendant (parent, grandparent), descendant (child, grandchild, great-grandchild) or sibling is exempt from the fee.
2. PLN 17 - stamp duty for a multilingual form.

You can pay the copy fee:

• by transfer to the office's bank account:
  Urząd Miasta Stołecznego Warszawy
  Centrum Obsługi Podatnika
  21 1030 1508 0000 0005 5000 0070
  Write in the title of the transfer what the fee is for, e.g.: "Stamp duty for a copy of Jan Kowalski's marriage certificate" - include the name of the person to whom the copy relates,
• at any cash desk of the City Hall of Warsaw,
• at a stamp duty machine at any of the Civil Registrar’s Offices of Warsaw - if available.

You can pay for a multilingual form:

• by transfer to the office's bank account:
  Urząd Miasta Stołecznego Warszawy
  23 1030 1508 0000 0005 5000 1004
  Write in the title of the transfer what the fee is for, e.g.: "Fee for Jan Kowalski's multilingual form" - include the name  of the person to whom the form applies,
• at any cash desk of the City Hall of Warsaw,
• at a stamp duty machine at any of the Civil Registrar’s Offices of Warsaw - if available.

You can submit the application:

1. at the Civil Registrar’s Office in Warsaw of your choice,
   [!] You will not be able to submit an application in the office on ul. T. Chałubińskiego 8 (Movement of Foreigners section) and at the office on ul. Solidarności 90.
2. via the ePUAP website.

[!] You can apply for a copy of your civil status certificate at any Civil Registrar’s Office in Poland.
I am applying in person at the office

1. Find out where you can submit your application.
2. Fill in the relevant application form and sign it.
   [!] Applications can be found in the Downloads section and at the Civil Registrar’s Offices.
3. Pay stamp duty for the issue of a copy if required.
4. Attach the required documents to the application, e.g. proof of payment of stamp duty.
5. Submit your application at any of the Civil Registrar’s Offices of Warsaw or send it by post to its address.

[!] You will not be able to submit an application in the office on ul. T. Chałubińskiego 8 (Movement of Foreigners section) and at the office on ul. Solidarności 90.
I am applying online
To use this option you must have a "profil zaufany" (trusted profile) or a qualified signature. If you do not yet have a trusted profile - set one up online.

1. Visit the Electronic Platform for Public Administration Services (ePUAP) - epuap.gov.pl.
2. Fill in the application form and select the payment method.
3. Attach the required documents.
4. Choose how you would like to receive the copy.
5. Submit the application.

You can obtain copies of your civil status certificate in the form of an electronic document.
[!] An electronic copy of a civil status record is only valid in electronic form and may only be used in the information systems of the institutions to which it is forwarded. If you print out such a copy, this printout will not be an official document - it will not have the same force as a paper copy issued by the Civil Registrar’s Office.
How we will give you the copy
We will provide you with the copy in the form requested: paper or electronic. You will receive it in the manner indicated in the application: in person at the office, by registered mail or electronically.

Civil Registrar's Office of the City of Warsaw.

1. Up to 7 working days from the date of application - if the record was drawn up in the Registry Office of the City of Warsaw.
2. Up to 10 working days - if the record was made at another Civil Registrar’s Office and has not yet been transferred to the register.

The head of the Civil Registrar’s Office  may refuse to issue a copy, if, for example, you want a copy of another person's record and you have not demonstrated a legal interest in obtaining it. You will then receive an administrative decision of refusal. You have 14 days from the date of receipt of such a decision to lodge an appeal. Address your appeal to the Voivode, Governor of Mazowieckie, but submit it to the head of the Civil Registrar’s Office who issued the negative decision.

1. Copies can be obtained by: 
   • the person to whom the record relates and their spouse,
   • ascendants (parents, grandparents, great-grandparents),
   • descendants (children, grandchildren, great-grandchildren),
   • siblings,
   • legal representative,
   • legal guardian - must present a final court order,
   • other persons who demonstrate a legal interest on the basis of documents.
2. A legal interest occurs when you need to present a copy of a civil status record to handle your case, e.g. in court or administrative proceedings. In order to demonstrate such a legal interest, you must present a document to the Civil Registrar’s Office that proves the need, e.g. a subpoena from the court for a copy.
3. A multilingual standard form for the official document (auxiliary translation) is issued for abridged copies. The form is not a stand-alone document. It can only be presented with the document for which it was issued.

1. Act of 28 November 2014. - Registry Office Records Act.
2. The Stamp Duty Act of 16 November 2006.
3. Act of 4 April 2019 on the submission of certain official documents in the Member States of the European Union .

Version 2.0 z 22.03.2024 r.